Osaka Prefecture University

For Graduate Students: Certificates

Certificates / Transcripts

Types of certificates / Transcripts available

No. Types of certificates / Transcripts Appropriate forms Issue fee
1 Certificate of Graduation, Transcript,Transcript of Credits (issued in Japanese only) 400 yen
2 Certificate of Degree Free

(NOTE)

  • If you can’t print these documents, please provide us with the following details by post.
  • If you would like to request any certificates other than those listed above, please contact us by e-mail before you make the request.

Details Required

  1. Full name (In general, certificates will be issued with the name used by students during their enrollment. If your family name has changed, provide both your old and new names. Also, please add a copy of your Passport.)
  2. Date of birth (year, month, date).
  3. Current address.
  4. Telephone number and e-mail address. (Available during the daytime)
  5. Date of entering the university.
  6. Date of graduating the university.
  7. Name of the college / school and department you graduated from.
  8. Name of certificate required.
  9. Number of copies needed.
  10. Reasons for applying for the certificates and where they will be submitted.

NOTE

  • We do not accept issuance applications by phone, fax, e-mail.
  • In case of applying from inside Japan, if you are in a hurry, please add express postage (280 yen) and put the stamps on the return envelope. Also, if you require a lot of copies, please inquire about the postage fee by e-mail.
  • As a general rule, we will ship certificates/transcripts the day after the request form has arrived. However, please be aware that some (E.g. English language) certificates/transcripts may take more than one week.
    If you have any questions, please contact us by e-mail.
  • It may take longer to issue certificates to overseas residents. For overseas certificate requests, please contact us by e-mail beforehand.

How to Request Certificates / Transcripts

Applying in Japan

Applying by Post from outside Japan

Please enclose the following 3 items and send them to us by post.

  • Completed Certificate Issuance Request
  • Self-addressed envelope of appropriate size. Details provided below.
  • IRC: International Reply Coupon. Details provided below.

(NOTE)

It may take longer to issue certificates to overseas residents. For overseas certificate requests, please contact us by e-mail beforehand.

About IRC (International Reply Coupon)

You need to prepare the number of IRCs that are equivalent to the postal charges required to send the Certificate / Transcript from OPU to you. One IRC is equivalent to 130 yen in Japan. We will send the Certificate / Transcript by the way you specify, for example by EMS, by air mail, or by SAL. Please write clearly which way you desire.

You can calculate the postal charges at the web site below and buy the necessary number of IRCs at a post office in your country.

You can get more detailed information about the post at the web site of Japan Post.

The required postal charges will depend on where you live. Please prepare a self-addressed envelope and IRC which is suitable for the Certificate/Transcript you request. (See the following table.)

Certificates/Transcripts Size of a stamped, self-addressed envelope Weight
  • Certificate of Graduation
  • Transcript of Credits
  • Certificate of Degree
240mm×332mm 5g
( per transcript/certificate)
  • Transcript
120mm×235mm 13g
( per transcript)

Address / Contact Information

For Graduates of Osaka Prefecture University, Technical Junior College University of Osaka Prefecture, Osaka Women’s University, Osaka Junior College of Social Work (Including graduate schools)

Education Affairs Division, Osaka Prefecture University
1-1 Gakuen-cho, Naka-ku, Sakai, Osaka 599-8531, JAPAN
Tel +81-72-254-9770
E-mail shoumei[at]ao.osakafu-u.ac.jp  *Please change [at] to @

For Graduates of Osaka Prefecture College of Nursing, Osaka Prefectural Junior College of Health Science, Osaka Prefecture Junior College of Nursing (Including graduate schools)

Habikino Campus Office, Osaka Prefecture University
3-7-30 Habikino, Habikino-City, Osaka 583-8555, JAPAN
Tel +81-729-50-2118
E-mail shoumei[at]ao.osakafu-u.ac.jp  *Please change [at] to @

Applying in Japan

Applying in Person at the Education Affairs Division

  • Please fill out the appropriate form at the Education Affairs Division (2nd floor, Building A3) and pay any necessary fees.
  • Office hours of the Education Affairs Division are Monday to Friday (excluding National Holidays, New Year’s Holidays,) 9:30 a.m. – noon/ 1:00 p.m. – 5:00 p.m.
  • Normally certificates/transcripts are issued on the same day, but a longer preparation period may be required depending on the type of certificates/transcripts. (If you are in a hurry, please contact us by e-mail in advance.)
  • When applying, please present your ID (Passport, Foreign Registration Certificate, or Driver’s License.)
  • See the Letter of Proxy for Certificate/Transcript Requests below if you are asking someone to apply for the certificate(s) for you.
    Letter of Proxy for Certificate/Transcript Requests(78KB)

Applying by Post

Please enclose the following 3 items and send them to us by post.

  • The certificate issuance request
  • A self-addressed, stamped envelope
  • A postal money order / an ordinary money order

(NOTICE)

  • Please buy a postal money order /an ordinary money order at any Japan Post Bank / post office.
    Japan Post Bank Website(Japanese language)
  • If you apply by post, certificates / transcripts are issued based on the request by the person himself/herself(A copy of your identity document is not required.)
  • Please apply in good time considering days required for post(Information is available on the Post Office website.)
  • If in a hurry, clearly write “速達(express mail)”on the self-addressed, stamped envelope ensuring the stamp covers the charge for express mail.

About Postal Charges (for reference)

The stamps to be put on the stamped, self-addressed envelope will cost 82 yen when you request one each of Certificates/Transcripts, using 長形3号封筒 (an envelope 120mm×235mm). The stamps to be put on the stamped, self-addressed envelope will cost 92 yen when you request two or three each of Certificates/Transcripts , using 長形3号封筒 (an envelope 120mm×235mm). When you request four or more each of Certificate of Graduation and Transcript of Academic Record or use 角形2号封筒(an envelope 240mm×332mm), it will require extra charge. You can get more detailed information about the cost at the web site of Japan Post.

Address / Contact Information

For Graduates of Osaka Prefecture University, Technical Junior College University of Osaka Prefecture, Osaka Women’s University, Osaka Junior College of Social Work (Including graduate schools)

Education Affairs Division, Osaka Prefecture University
1-1 Gakuen-cho, Naka-ku, Sakai, Osaka 599-8531, JAPAN
Tel +81-72-254-9770
E-mail shoumei[at]ao.osakafu-u.ac.jp *Please change [at] to @.

For Graduates of Osaka Prefecture College of Nursing, Osaka Prefectural Junior College of Health Science, Osaka Prefecture Junior College of Nursing (Including graduate schools)

Habikino Campus Office, Osaka Prefecture University
3-7-30 Habikino, Habikino-City, Osaka 583-8555, JAPAN
Tel +81-729-50-2118
E-mail shoumei[at]ao.osakafu-u.ac.jp *Please change [at] to @.